Single-Sign-On (SSO) refers to the ability of users to log in with a single set of credentials only once to access all company applications, websites, and data for which they have permission. SSO addresses the company’s main problems by providing better compliance and security, improved usability and satisfaction of users, and lowered IT costs and offers many other advantages.
A major fragmentation issue has been generated by the proliferation of cloud apps and services within the organization, often in addition to on-site ones. An obstacle for IT and consumers is heterogeneity in the enterprise. IT must handle the many apps as well as deal with shadow IT. Every passing day, users need access to more and more applications just to finish their job, which involves logging in and moving between multiple apps and websites. SSO helps solve the issue of enterprise fragmentation.
Single-Sign-On: Compliance and Security Benefits
The traditional model of username and password is grossly inadequate and is the primary target of cybercriminals. It’s a chance for hackers every time a user logs in to a new program. SSO limits the number of attack surfaces because users only use one set of credentials and typically log in once daily.
Enterprise security is enhanced by reducing the username to one set of credentials. Although workers have to use different passwords for each app, typically they don’t. One study found out that on different accounts, 59% of users use the same or similar passwords. Thus, hackers can reach other corporate networks if they get access via one poorly protected website.
SSO also assists with regulatory enforcement. Regulations, such as Sarbanes-Oxley, mandate that IT controls be recorded and that companies show that effective data security methods are in place. SSO is a tool for meeting data access and antivirus security specifications.
SSO can also assist with rules, such as HIPAA, requiring efficient authentication of users accessing electronic documents or requiring audit controls to regulate operation and access. Regulations, such as HIPAA, often require automatic user log-off, which is allowed by most SSO solutions.
It uses a central directory that manages user access to resources at a more granular level while SSO is part of an identity and access management (IAM) solution. This enables organizations to comply with legislation requiring sufficient access to be given to users. SSO with role-based access control (RBAC) is allowed by UAM systems. This type of SSO solution also de-provisions users efficiently, which is often a common compliance requirement that ensures that former employees, spouses, or others do not access sensitive data.
Single-Sign-On: Improving User Experience
Employees are using increasingly more applications in the workplace with the switch to the cloud. It is a massive burden for workers to need different usernames and passwords for each app. The cognitive load is minimized by a Single-Sign-On.
Signing in once also saves time, thereby enhancing efficiency for workers. Given that 68 percent of workers switch between ten apps every hour, it can save an organization substantial time and money by removing multiple logins.
An app gateway is typically available for SSO solutions that are part of an identity and access management scheme. Employees pick it from the portal to use an app. One can request it via the portal if one doesn’t have an app, and it is added with SSO allowed. It all happens instantly, so they are more likely to be used by users who may be prevented from requesting or using apps.
Single-Sign-On: Lowering IT Cost
By saving time on password resets, SSO (for instance, PeopleSoft Single-Sign-On) reduces IT costs. If apps each need a different username and password for each employee, it is highly likely that workers would forget passwords, which means helping to pile up tickets for password resets.
Users have just one set of login credentials to recall with SSO, minimizing the number of tickets for support. And most SSO solutions make it easy for users to reset their passwords themselves, removing the need for IT participation.
SSO, which is part of a centralized access management system, uses a single directory for provisioning and de-provisioning users, making the process quicker and cheaper. Depending on user function, venue, and other user traits, policies may be described. And in one action, staff, partners, and clients can be easily provisioned through several applications rather than having to provision each application separately. Similarly, de-provisioning time is saved by IT, which can be achieved in minutes instead of hours.
It adds protection, increases productivity, and saves time and money for the IT department when companies adopt a quality SSO solution. And with most companies having their entire data in ERP systems, security and efficiency are significantly enhanced by SSO solutions. PeopleSoft Single-Sign-On is a case in point.