High-profile data breaches have aptly highlighted the issue of data protection in recent years. Organizations have, largely, failed to protect personal information. Governments worldwide have passed data privacy legislations that require organizations to protect personal data. SOX, CCPA, GDPR are a few examples. Therefore, data security for Enterprise Resource Planning (ERP) has become significant.
ERP applications function as centralized repositories that provide an enterprise-wide overview of activities. Therefore, maintaining ERP data security is a critical component of any strategy for cybersecurity. The following effective ways can help you protect your organization’s valuable data:
1: Security Updates
Given the complexity of software programs and network security, periodic patch updates need to be implemented to counter programming bugs and new malware developments. At the enterprise level, unpatched solutions create a risk of breaches that silently affect a single component and spread to the rest of the network. This is why all aspects of the ERP databases, including integrated modules, need to be kept up-to-date. To ensure that they do not become entry points into your software, add-ons that perform critical core tasks, such as financial data management, must be thoroughly patched. Updating to the latest version of the ERP system is highly recommended.
2: System of Reporting
You will need visibility into the ERP software to fix it if a problem occurs with the data integrity. Monitoring the instance back to the source can help determine the cause of the incident, the full extent of the damage, and help prevent repeated incidents. Accurate internal reporting offers absolute traceability of outcomes. Maintaining data over a single network enables you to locate it much easily and more efficiently. Active monitoring systems alert data managers to instances of unauthorized data access that can then be dealt with promptly.
Apart from external cyber threats, severe vulnerabilities are often presented by internal blind spots. Unregulated access allows everyone to connect and communicate with the data contained in your business solution. When it comes to your ERP security, maintaining consistent segregation of duties (SoD) lets you set levels of accessibility that enable monitoring of user interaction.
Modern ERP data security and analytics solutions allow you to create tiered user roles that limit access to approved operators only. This prevents individuals from accessing the system physically and having access to the data in it without proper authorization. To identify instances of abuse and address potential internal attacks, network administrators can monitor user details.
4: Cloud ERP
Some of the requirements of traditional models are circumvented by ERP applications that operate in the cloud. To prevent secret loopholes, users need to be aware of these variants and how they can be used.
In installing and executing updates more efficiently, cloud ERP systems have an advantage over traditional software. You will install updates as soon as they are released if you use a cloud-based ERP.
A potential downside to cloud-based computing is that, if not correctly handled, it can allow more open access. This also brings the added risk that regional privacy laws could potentially be violated if data is not adequately regulated and secured. Enforcing strict internal cybersecurity protocols and operating with a system that follows best practices in data security is essential.
5: Support Services
Despite having a wide range of measures for ensuring ERP data security, organizations may still face certain security issues. In such instances, it is critical to be able to call for help to restore the business applications to perfect working order. It’s also essential that the support staff is familiar with the scope of your problem and the specifics of your program to provide the necessary assistance.
We hope these five tips will go a long way to ensuring your organization’s ERP data protection. There are also data security and analytics solutions out there that can help you with a slew of data security measures. Investing in such solutions will go a long way in protecting your organization’s data.