An essential part of internal control that helps avoid errors and fraud is the Segregation of Duties (SoD). It is applied by assigning different people to the various tasks of a job. SoD makes operational control effective as an integral part of compliance policy and financial reporting. Such features are also provided by traditional ERP applications these days. A case in point is SAP SoD.
Segregation of Duties: The Implementation
The fact that Segregation of Duties (SoD) is critical to organizational protection and compliance management can never be denied. You can guarantee SoD in your company by streamlining access and using security software to manage SoD. With different identities, roles, services, and access criteria, what better way to do it than a system of identity and access management?
1. Defining Policies and Processes: In order to allow identity life cycles to operate smoothly, the implementation of efficient identity management solutions requires a focus on defining these policies. Besides, the implementation of clear access policies over a wide range of applications enables the right persons to get the right access, enabling the segregation of duties.
2. A Streamlined View of Access: This helps you keep track of your company’s access at all times. Today, businesses have the issue of handling access across various contexts; it is important to manage application access from a commonplace. Multiple dashboards are unreliable. The dashboards contain data which:
- Give you information on who has access to the application
- Inform you if there are any unauthorized permissions
- Inform you about orphan accounts that can be used
Using a single dashboard ensures that where and when there is a SoD violation, the required information is with you and can be detected and quickly remedied.
3. Timely Evaluation and Certification of Access: Access certification services provide you with the access information given to each client. With this information, you can disable these accesses, which can create a conflict of interest. You will know for certain that there is no prolonged access that goes unnoticed.
4. Access Request Workflows: These have a streamlined approval structure. It is only after approval that any access to an individual must be granted. Thus, it is important to recognize such approvals. Tools for identity management that allow you to easily create multi-level approval workflows will allow you to maintain SoD easily.
5. Role-Based Access Provisioning: There is a need to explicitly identify every role in an organization. Additionally, applications must be delegated to roles. The most successful way to carry out this is to automate certain processes. So if there is a new hire, without having to ask for it automatically, the applications are allocated. Automating access eliminates the space for human error significantly. Also, when another request is made, a quick look at the entitlements can be given.
6. Collaboration between IT and HR: This means that roles are clearly specified to avoid any inequalities during their lifecycle from the outset. These roles need to be formed with the approval of managers and knowledge of the role of new employees.
7. Risk Engines and Identity Management: With the evolving cybercrime landscape, there is no space for human errors. Along with automating access permissions, smart systems such as SAP SoD need to be introduced. A practical, well-rounded risk engine will continuously control all accesses of your company and assign scores to all accesses. Thus, if access gets a high-risk score due to different conditions, manual intervention or step-up authentication will decide whether to allow or deny access.
Segregation of Duties is required to stay compliant, safe and ensure that the employee accesses are not susceptible to disputes. Enforcing a rigid policy for work segregation is imperative. Data Security and analytics solutions available in the market make it a lot easier for enterprises to achieve these objectives.