Important advances in ERP systems have occurred in recent years. Modern systems, including human resources, distribution, stock management, and so on, can now automate nearly all business processes. That’s why many companies are currently preferring ERP systems. The benefit of all-in-one solutions such as ERP systems is that they reduce the efforts required to preserve data integrity and ensure that daily operations of various software applications are compatible and functional. However, as with any robust system spanning such a broad spectrum, there will, of course, be some bugs that are necessary to keep a watch on.
Some common ERP system security problems that placed ERP data security at risk and practical tips on how to prevent them are outlined here:
Delayed Implementation Of Updates
Some problems can be hard to correct, such as crashes, if the version is currently unsupported. More significantly, it makes the organization susceptible to ERP data security threats. The world of cybercrime is evolving constantly, and even hackers are finding ways to get around new updates. That is why it’s important to download updates as soon as possible. If you find that you still lag when downloading ERP updates, then as soon as they are usable, it might be worth looking at an automated system that applies software updates.
Allowing Employees Full Access Privileges
Unique access privileges should not be the norm; it is instead necessary to look at who has access to what information. Access rights and permissions would primarily depend on company standards and specifications, but this should be on a ‘need to know’ basis as a general rule. To track any changes, it’s necessary to keep audit logs. For any change in position, it is also worth adding permits to checklists for new hires, promotions, and paperwork.
The threat can be deliberate and malicious in some instances, but it is the result of a lack of understanding in other cases. This may be a lack of understanding of the whole ERP system or a lack of comprehension of what the organization expects to be maintained. As usual, appoint employees to train new hires to ensure that business procedures are readily available to all employees and readily accessible.
Lack In Compliance Management
If your ERP system stores sensitive information on staff and sales information, including Personally Identifiable Information (PII), it is critical that the system meets all local security requirements. Businesses are required to maintain safe passwords, limit access to ‘need to know,’ and control access to the data they carry. You will also have to stick to various codes, such as SOX, CCPA, GDPR, etc. Choose an ERP system that is designed to comply with the rules in question.
As ERP systems advanced, they were not only able to handle even more detailed data collection but also more critical data collection. Single authentication, like passwords, is common, but we have to ask ourselves whether 1FA (one-factor authentication) is sufficient for modern ERP systems. Password cracking is the most common method of hacking. Therefore, it just doesn’t make sense to secure our most important, sensitive, and confidential business data by using only passwords that can be stolen or even reasonably easily guessed by experts. Since it can provide context-based authorization, the obvious solution is multi-factor authentication (MFA).
When introducing a new ERP system, there are a variety of security consequences to take into consideration. The benefits of ERP systems are generally noted to outweigh the concerns. But investing in ERP data security solutions will help further protect your company by maintaining a stable and secure ERP system with high data integrity levels, offering peace of mind to your employees and customers, given the onslaught of serious hacking cases that threaten companies with their most valuable data.